Privacy Policy

This policy was last updated on 21 May 2018

Who we are

www.buynifood.com is operated by Invest Northern Ireland (Invest NI). We are committed to protecting the privacy of all personal information obtained from you during any visits to the website.

This privacy policy sets out the basis on which any personal data we collect from you, or that you choose to provide us in connection with the www.buynifood.com website (this Website) will be processed.

Invest NI processes personal data in accordance with our obligations under the UK Data Protection Act 1998 (DPA). The DPA will be replaced on 25th May 2018 by the EU wide General Data Protection Regulations (GDPR). A new UK Data Protection Act 2018 will also be introduced.

This policy is written to comply with requirements under both DPA and GDPR (as they are known), however, elements may change before or after 25th May 2018 to reflect the new laws and any relevant guidance issued by the Information Commissioners Office (ICO). We shall update this notice to reflect any changes.

This Website is operated by Invest NI. Invest NI is the data controller (ICO Registration number: Z6586089) for the personal data processed on customers using our services and also users of this Website.

What information do we collect?

This Website may collect and process data you provide to us about you, for example through filling out a supplier or buyer registration form, and other information that we automatically collect from you.

Information you provide to us

1. This Website

a. Register as a Supplier
If you are registering as a supplier on this Website to include your sales profile, we will collect your name, company name, job title, address, telephone and mobile numbers, email address, web address, social media accounts data, company background, product list, customer list, product photography and video content. We use this information solely to create your sales profile.

We will never share your information other than for the purpose for which it was provided to us (to enhance potential sales opportunities for your company with national and international food and drink retail, foodservice and wholesale buyers).

b. Register as a Buyer
If you are registering as a buyer on this Website, we will collect your name, company name, job title, address, telephone and mobile numbers and email address. We use this information solely to create your buyer account and this will allow you to use your email address as a unique identifier for logging in to the system.

Information we collect from you

Information that we may automatically collect in relation to your visits to this Website does not identify your personally. It provides us with information about how you use buynifood.com and engage with us. We use this information to improve our services and make them more useful to you. The information we collect includes some or all of the following:

1. Technical information

Your Internet Protocol (IP) address and detail of which type of web browser you used. We collect this information in a way which does not identify you personally.

2. Information about your visit to this Website

This can include:

• The pages you visited, when (date and time) you visited them and how long you visited them for.

• The website address from which you accessed this Website.

• The website address from which you exited this Website.

• Queries via this Website’s search engine.

• Internet browser and devices used.

We collect this information in a way which does not identify you personally.

We collect information on how you use this Website through cookies. Cookies are text files placed on your computer, laptop, tablet or mobile phone to collect information. You can decide if you want to accept or reject cookies by changing the settings on your browser.

What we do with the information we collect

We use the information we collect to understand your needs and provide you with a better service, including the following:

• Respond to any requests or feedback you send us, if you have asked us to.

• Send company sales profiles to you, if you request them.

• Analyse, evaluate and improve this Website via data amalgamated from multiple visitors, which does not identify you personally.

Our lawful basis for collecting your information

As a public sector body, the vast majority of personal data processed by Invest NI is done so in the exercise of the ‘official authority’ vested in Invest NI by virtue of the Industrial Development Act (Northern Ireland) 2002 and the Industrial Development (Northern Ireland) Order 1982. Broadly these allow Invest NI to process data for economic development purposes.

For non ‘core’ functions not covered specifically by our regulatory remit, such as marketing and IT services, Invest NI will rely on its legitimate interests as a legal basis to process personal data in a proportionate and expected way. These legitimate interests are to promote our organisation (for marketing functions) and to function effectively as an organisation (for example in the use of communication technologies).

There will also be a legal obligation on Invest NI to process certain personal data (such as for tax purposes). Where we are relying on your consent to process your personal data we will make this clear at the point of collection.

Where your data is stored?

We store your data on secure servers in the European Economic Area (EEA).

How long do we keep your information?

We do not retain data longer than is necessary to fulfil the purposes for which it was collected or as required by applicable laws or regulations. Information will be stored and then destroyed in line with the Invest NI retention and disposal schedule.

Who do we share your information with?

To deliver a service, if you have provided us with personal data, we may need to share your information with:

• Department for the Economy.

• Other agencies involved in economic development activities (such as local Councils, other government bodies, public agencies).

• Organisations that deliver our programmes (known as External Delivery Organisations).

• Invest NI’s professional advisers / consultants / contracted suppliers working on Invest NI’s behalf who are subject to obligations of confidence.

• Invest NI overseas offices (if required for the service you are engaged).

We will never share information other than for the purpose for which it was provided to us (economic development related activities).

For effective public governance and auditing purposes Invest NI may need to share your data with its sponsor body, the Department for the Economy, the Department of Finance and the European Commission. For business improvement (evaluation) purposes we may also share your data with Invest NI’s professional advisers, consultants and contracted suppliers working on Invest NI’s behalf who are subject to obligations of confidence.

As required by law, we may disclose information to government bodies and law enforcement agencies for their enforcement purposes.

Invest NI will not sell your personal information.

Your rights

As an individual whose personal data is processed by Invest NI, you have:

• Right to be informed

Transparency is a key requirement of data protection law. You have the right to be informed about the collection and use of your personal data. This privacy policy is designed to provide you with the information needed to allow you to see how and why your personal data is used when visiting this Website.

• Right to access the data we hold on you

You also have the right to ask for the personal data that we have about you to increase your awareness of and allow you to verify the lawfulness of the processing. To protect your privacy we may ask you to verify your identity.

• Right to have your data rectified if it is inaccurate

If you believe that personal data we hold on you is inaccurate or misleading then you have the right to request that it is rectified.

• Right to erasure

In some circumstances you can ask for your personal information to be deleted, for example:

– Where your personal information is no longer needed for the reason it was collected in the first place.

– Where you have removed your consent for us to use your information, where there is no other legal reason for Invest NI to use it.

– Where there is no legal reason for the use of your information.

Please note that we cannot delete your information where:

– We are required to have it by law.

– It is necessary to perform our functions as a public body.

– It is necessary for legal claims.

It is envisioned that the right to erasure will be limited due to the legal reason the vast majority of personal data is processed by Invest NI is in the exercise of its ‘official authority’ i.e. following the requirements of legislation.

• Right to have your data restricted or blocked from processing

In certain circumstances if you raise a complaint on how we have handled your personal data, you may also request that we ‘restrict processing’, meaning that the data will be preserved from further processing ‘as evidence’ either while we investigate your complaint or to support your complaint to the ICO.

• Right of data portability

In some circumstances, where you have provided your personal data directly to us that is processed by automated means and is done so purely on the basis of your consent, you will have the right to obtain and reuse your personal data in an electronic format for your own purposes across different services.

• Right to object to direct marketing

You have an unconditional right to object to direct marketing at any time. As noted within this privacy policy, BuyNIFood will not send you direct marketing without your consent and you can withdraw your consent at any time selecting the ‘unsubscribe’ link that appears in the footer of every email newsletter we send.

• Right to object to processing of your personal data

Processing is the term under data protection law that describes all uses of your personal data. This will include the collection, sharing, storage, retention and destruction of your data.

You have the right to object to any aspect of Invest NI’s processing of your personal data:

• that is processed for the performance of a task in the public interest or in the exercise of official authority;

• that is processed based on Invest NI’s legitimate interests;

• that is processed for purposes of scientific/historical research and statistics; and

• if it involves any automated decision making or profiling carried out by Invest NI.

If you would like to exercise your right of access in relation to information held on you by Invest NI, email dpo@investni.com

Contacting us

If you have any specific data protection queries or concerns, please send an email to dpo@investni.com or write to:

Data Protection Officer
Information Governance Team
Invest NI
Bedford Square
Bedford Street
Belfast
BT2 7ES

How can you make a complaint about how your data is processed?

If you are dissatisfied with any aspect of how Invest NI processes your personal data, you can complain to the Information Commissioner’s Office.

Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

T: 0303 123 1113 (local rate) or 01625 545 745
F: 01625 524 510
E: casework@ico.org.uk
W: https://ico.org.uk/

Linking to other websites

www.buynifood.com contains links to many other government and non–government websites. This Website does not endorse or favour any specific commercial product or business. Non–government sites linked to from this Website are present only because they may be useful additions to the information we provide.

A link to a third–party website does not imply endorsement – you must use your own judgement to decide whether the information or service on that website is suitable for your needs. If a website is not linked to ours, this does not mean or imply that it is unsatisfactory. The linked websites are regularly reviewed in the light of customer usage and feedback.

We are not responsible for the content of any linked website and cannot take responsibility for the consequences of you using the information or services on linked websites. We cannot guarantee that these links will work all of the time.

Websites that we link to may have ‘terms and conditions’ that are different from ours. Do not assume that our privacy policy and cookie policy applies to other websites.

YouTube

Whilst we have made all reasonable efforts to display only appropriate YouTube videos through the embedded YouTube player, we are not responsible for any YouTube content accessed from this Website. After a selected video clip plays, YouTube may suggest related videos, which can be played in the embedded video player. In virtually all cases, these will be directly related to the subject of the selected video.

Occasionally, YouTube users may assign key words to a video by mistake. It is therefore possible that an unrelated video could be displayed. Again, we are not responsible for this content. If you are concerned about this possibility, you should avoid viewing YouTube videos from the embedded player on this Website.

Security and virus protection

No data transmission over the internet can be guaranteed as totally secure. While we strive to protect such information, we do not warrant and cannot ensure the security of any information which you transmit to us. Accordingly, such transmission is at your own risk. We will not be liable for any damages or loss arising out of or resulting from any unauthorised access to, alteration to or modification of information contained on this Website.

We make every effort to check and test this Website during production. You must take your own precautions to ensure that the process which you employ for accessing this Website does not expose you to risk of viruses, malicious computer code or other forms of interference which may damage your computer system. It is always wise for you to run an anti–virus program on anything you download from the internet.

We accept no liability for any loss, disruption or damage to your computer system or your data caused by using this Website or arising as a result of having used this Website.

Changes to this privacy policy

Any changes we may make to this privacy policy in the future will be posted on this page and, where appropriate, notified to you by e–mail. Please check back frequently to see any updates or changes to this privacy policy.

If you require a copy of this notice in an alternative format (including braille, disk, audio cassette or in minority languages to meet the needs of those who are not fluent in English), then please contact the Invest NI Equality Team on:

T: 028 9069 8273
E: equality@investni.com
Text phone: 028 9069 8585

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